Here are some practice questions focused on managing resources and knowing when to escalate issues to the project sponsor:
Question
You realize that a key team member is consistently overbooked and unable to keep up with their assigned tasks, impacting project deadlines. What should be your first course of action?
Answer
Assess workload distribution across the team, and redistribute tasks if possible. Discuss with the team member to understand constraints and explore solutions.
Question
Describe the role of a RACI matrix in resource management and how it can be used to resolve team confusion about role responsibilities.
Answer
A RACI matrix defines who is Responsible, Accountable, Consulted, and Informed for each task. It clarifies roles, reducing confusion and ensuring accountability.
Question
During resource planning, you realize that the current skill set of the team is insufficient for a critical project phase. What steps should you take?
Answer
Identify skill gaps, and arrange for appropriate training or hire additional skilled resources. Adjust the schedule to accommodate skill development if necessary.
Question
The project budget overrun is projected to exceed 10% due to unexpected material costs. How and when should you escalate this to the project sponsor?
Answer
Escalate immediately upon recognizing potential overruns. Present a detailed report on the situation, implications, and proposed mitigation strategies.
Question
If a significant scope change is requested by a stakeholder that could alter the project objectives, and the project manager lacks authority to approve such changes, what should be the next step?
Answer
Escalate to the project sponsor with a comprehensive analysis of the scope change request, its effects on time, cost, quality, and alignment with project objectives.